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Private: AP Specialist

AP Specialist

Job Responsibilities:

Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. Assists with bank reconciliation, creating financial statements and licensing agreements.
 

Accounts Payable Clerk Job Duties:

• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Pays vendors by monitoring invoices; verifying federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Reimburses employees by receiving and verifying expense reports and requests for advances; preparing checks.
• Maintains accounting ledgers by verifying and posting account transactions.
• Process monthly commission reports and issue commission payment to sales reps.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by filing documents.
• Reconciles company’s credit cards monthly.
• Reports sales taxes by calculating requirements on paid invoices.
• Protects organization’s value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Ability to read, analyze and create financial statements.
• Review, register and monitor company’s licensing agreements. Issue payment per agreed upon terms and conditions.
  
  

Skills, Qualifications, Requirements:

Attention to Detail, Thoroughness, Organization, Analyzing Information, Accounting, Vendor Relationships, PC Proficiency, Data Entry Skills, General Math Skills.

2-4 years of prior AP experience

Experience in MS Excel required, NAVI ERP system knowledge a plus

AS/BA Degree in Accounting or Finance required

ADP ledger system experience a plus.

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