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Private: AP Specialist

Posted on: April 11th, 2018

AP Specialist

Job Responsibilities:

Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. Assists with bank reconciliation, creating financial statements and licensing agreements.

Accounts Payable Clerk Job Duties:

  • Reconciles processed work by verifying entries and comparing system reports to balances.
  • Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
  • Pays vendors by monitoring invoices; verifying federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
  • Reimburses employees by receiving and verifying expense reports and requests for advances; preparing checks.
  • Maintains accounting ledgers by verifying and posting account transactions.
  • Process monthly commission reports and issue commission payment to sales reps.
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Maintains historical records by filing documents.
  • Reconciles company’s credit cards monthly.
  • Reports sales taxes by calculating requirements on paid invoices.
  • Protects organization’s value by keeping information confidential.
  • Updates job knowledge by participating in educational opportunities.
  • Ability to read, analyze and create financial statements.
  • Review, register and monitor company’s licensing agreements. Issue payment per agreed upon terms and conditions.

Skills, Qualifications, Requirements:

Attention to Detail, Thoroughness, Organization, Analyzing Information, Accounting, Vendor Relationships, PC Proficiency, Data Entry Skills, General Math Skills.

2-4 years of prior AP experience

Experience in MS Excel required, NAVI ERP system knowledge a plus

AS/BA Degree in Accounting or Finance required

ADP ledger system experience a plus.



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